What is archive policy?

Archive policies are retention tags that use the Move to Archive retention action. Exchange Setup creates a retention policy called Default MRM Policy. This policy has a default policy tag (DPT) assigned that moves items to the archive mailbox after two years.

What are archiving procedures?

Archiving is the process of moving files that are no longer actively used to a separate storage device for long-term retention. Archived files are still important to the organization and may be needed for future reference or must be retained for regulatory compliance.

Why is the archiving policy important?

Legal Requirements Archiving is important for legal reasons too. Many businesses accidentally dispose of documents that they legally should be keeping. An effective archiving system will ensure company-specific retention schedules are adhered to, regardless of each employee’s knowledge of these schedules.

What are the archival principles?

The essential principles supporting the archival perspective are as follows:

  • the sanctity of evidence;
  • respect des fonds, provenance, and original order;
  • the life cycle of records;
  • the organic nature of records; and.
  • hierarchy in records and their descriptions.

How do you write an archive policy?

The archives policy should include:

  1. An acquisition statement or policy.
  2. An access statement or policy.
  3. The scope and nature of your organisation’s archival activities.
  4. Roles and responsibilities of those who work with the archives.
  5. Disaster preparedness.
  6. Procedures and forms.

What is archive policy in Outlook?

Retention policies control how long your messages will be saved. Archive policies control how long messages are left in an email folder before they’re moved to an archive. You might be able to add or remove optional retention policies and archive policies that were set up by the person who manages your mailbox.

What are the six basic filing methods?

Filing in Alphabetical order. Filing by Numbers/Numerical order. Filing by Places/Geographical order. Filing by Dates/Chronological order.

What is archiving management system?

Archive Management Software (AMS) allows your customers, members, users or even the general public to find materials in your library or archive.

What is a data retention policy?

A data retention policy, or records retention policy, is an organization’s established protocol for retaining information for operational or regulatory compliance needs.