Does PII need a cover sheet?

The Privacy Act Data Cover Sheet should be used when hand carrying PII to a recipient with an official need-to-know. It may also be used to cover documents containing PII when working at your desk.

What is dd Form 2923 used for?

DD Form 2923, the Privacy Act Data Cover Sheet, is used to identify and safeguard personally identifiable information (PII) contained in hard copy documents. Its use is currently a Department of the Navy “best practice.”

Is DD Form 2923 obsolete?

This form was released by the U.S. Department of Defense (DoD). The latest version of the form was issued on September 1, 2010, with all previous editions obsolete.

What is a PII form?

PII and Prohibited Information PII is information which can be used to identify a person uniquely and reliably, including but not limited to name, date of birth, social security number (SSN), home address, home telephone number, home e-mail address, mother’s maiden name, etc.

Who should be notified upon discovery of a breach or suspected breach of PII?

1. Notifying the Chief Privacy Officer (CPO); Chief, Office of Information Security (OIS); Department of Commerce (DOC) CIRT; and US-CERT immediately of potential PII data loss/breach incidents according to reporting requirements.

Does the CUI cover sheet replace the Privacy Act cover sheet?

Answer: The CUI Coversheet (SF 901) is authorized for use with CUI. Upon the implementation of the CUI Program, coversheets (and markings) that are not required per underlying authorities, such as FOUO and Privacy Act, may no longer be used.

What is the cover sheet for secret documents?

(7) SF 704, SECRET Cover Sheet: The SF 704 serves as a shield to protect Secret classified information from inadvertent disclosure and to alert observers that Secret information is attached to it.

What are PII examples?

Personal identification numbers: social security number (SSN), passport number, driver’s license number, taxpayer identification number, patient identification number, financial account number, or credit card number. Personal address information: street address, or email address. Personal telephone numbers.

What is considered PII DOD?

Personally Identifiable Information (PII) is any information about an individual which can be used to distinguish or trace an individual’s identity such as name, Social Security Number (SSN), date and place of birth, mother’s maiden name, and biometric records.

What is considered PII Navy?

Because there are many different types of information that can be used to distinguish or trace and individual’s identity, the term PII is necessarily broad.” Your name and other elements such as date of birth (DOB), Social Security number (SSN), Passport Number, fingerprints, etc. fall under the definition of PII.