How long do companies need to keep emails?
How long do companies need to keep emails?
Seven years
Email Retention Laws by Industry
| Industry | Regulatory Organization | # of Years Required for Retention |
|---|---|---|
| All Companies | IRS | Seven years |
| All Public Companies | Sarbanes Oxley (SOX) | Seven years |
| Bank and Finance Firms | Gramm-Leach-Bliley Act | Seven years |
| Healthcare | HIPAA | Seven years |
What is a standard email retention policy?
Email Retention Policy Definition: “A policy that establishes how long an email should remain in your email archiving solution before being deleted automatically.” The email retention policy should be governed by your corporate governance and comply with industry and government regulations.
What is a good data retention policy?
An organization should only retain data for as long as it’s needed, whether that’s six months or six years. Retaining data longer than necessary takes up unnecessary storage space and costs more than needed.
How do you set a mailbox retention policy?
Go to Recipients > Mailboxes. In User Mailbox, click Mailbox features. In the Retention policy list, select the policy you want to apply to the mailbox, and then click Save.
When you have to retain the information which factors should be considered for retention policy?
Retention periods vary with different types of information, based on content and a variety of other factors, including internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, involvement in litigation, and taxation and financial reporting needs, as well as other …
How long should data be retained?
You can keep personal data indefinitely if you are holding it only for: archiving purposes in the public interest; scientific or historical research purposes; or. statistical purposes.
How do you do a retention policy?
Use the EAC to apply a retention policy to multiple mailboxes
- Navigate to Recipients > Mailboxes.
- In the list view, use the Shift or Ctrl keys to select multiple mailboxes.
- In the details pane, click More options.
- Under Retention Policy, click Update.
Is it necessary to delete old emails?
Should you delete old emails? Yes, it will free space for new important messages, attachments, and files. Deleting old messages will also help keep your inbox clean and organized.
